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Tenders

Tenders

Geneva Call sometimes needs to rely on external providers in order to implement its projects. In this page you will find a list of open tenders and requests for proposal.

Open tenders

2 opportunities

REQUEST FOR PROPOSAL – PURCHASE 1 VEHICLE

(TOYOTA LAND CRUISER HARD TOP DIESEL -4.2 LIT DIESEL-4WD- 5DOOR – 10 STR -WHITE COLOR -HZJ76L-RKMRS)

In situations of armed conflict, Geneva Call, as a neutral, impartial and independent international humanitarian organization, strives to strengthen the respect of humanitarian norms and principles by armed groups and de facto authorities (AGDAs), in order to improve the protection of civilian populations.

II. Basis, Purpose and Objective

Geneva Call has established its presence in South Sudan in 2018 operating in strengthening the respect of humanitarian norms and principles by armed groups and de facto authorities, in order to improve the protection of civilians. To ensure safe and efficient travel in the field for its team members, Geneva Call SSD needs to buy 1 car for South Sudan mission.

III. Description of the vehicle.

IV. List of Accessories

  • Codan Radio
  • Bull Bar (Heavy Duty Steel)
  • Hi Lift and Normal Jack (Tanganyika Jack)
  • Roof Rack
  • T-MAX Metallic Jerrycans 20 Litres  (2 Jerrycans of Red Colour).
  • T-MAX Jerrycan Holder
  • Spare wheel support
  • Automatic Winch
  • Original leather seat covers (grey colour).

The place of delivery will be at Geneva Call office in Juba, South Sudan.

V. Supplier Requirements

All of the following skills and abilities are required:

a. The supplier must hold an independent position and in particular not be an employee of any government, Geneva Call or a direct partner of Geneva Call, nor at any time employed by these institutions in the last 5 years.

b. The supplier must have proven experience in providing the appropriate elements but also in ensuring potential maintenance of the equipment.

VI. Calendar   

Tender Issue Date: 22nd August 2024
Deadline for receipt of proposals: 13th September 2024 at 03:00pm CAT
Anticipated Supplier Selection Date: 23rd September 2024

VII. Evaluation of tenders

The criteria for evaluating the tenders and making the final selection are as follows:

  • Technical compliance with requirements
  • Delivery time
  • Warranty offered
  • Administrative compliance
  • Detail of the proposed cost
  • Administrative documentation

VIII. Submission procedure

Applicants must submit two separate proposals, namely the financial proposal and the technical proposal no later than 13th September 2024 at 03:00pm CAT The technical proposal must consist of the following documents and be submitted to the following email address: rfp@genevacall.org:

  • A detailed description of the vehicle + photos;
  • The time of delivery;
  • A description of potential maintenance services and warranty period;

The Financial proposal must be submitted to the following email address: rfpfinance@genevacall.org 

  • Vehicle price;
  • Payment terms;
  • Administrative documents (tax number, bank account details, proof of registration, etc.)

IX. Validity of offers

The offer must be valid for a period of ninety (90) days from the date of the published response.

X. General conditions of the call for tenders

  • The call for proposals is not and should not be considered as an offer from Geneva Call.
  • All responses must be received by the date and time indicated above.
  • All proposals will be considered binding offers. The prices offered must be valid for the entire period indicated above.
  • All allocations will be subject to the contractual terms of Geneva Call and will be subject to the availability of donor funds.
  • Geneva Call reserves the right to accept or reject any proposal or to cancel the tender process at any time and has no liability to the organization submitting proposals for such rejection or cancellation of the tender.
  • Geneva Call reserves the right to accept all or part of the proposal when the grant is awarded.
  • All information provided by Geneva Call in this call for tenders is provided in good faith. Individual elements are subject to change at any time, and all bidders will be notified of any changes. Geneva Call is not responsible for the use of the information provided by the bidders or for any claims arising therefrom.
  • Geneva Call reserves the right to require any bidder to enter into a non-disclosure agreement.
  • The tenderers are solely responsible for paying all costs, of any nature whatsoever, that may be incurred by the tenderer or by third parties in connection with the response. All responses and supporting documents will become the property of Geneva Call, subject to any claims of confidentiality regarding the response and supporting documents, which have been clearly marked as confidential by the Bidder.

REQUEST FOR PROPOSAL – PURCHASE 3 VEHICLES

(2 Double cabin Pickups and 1 Hard-top land cruiser)

I. History and context of the call for tenders.

In situations of armed conflict, Geneva Call, as a neutral, impartial and independent international humanitarian organization, strives to strengthen the respect of humanitarian norms and principles by armed groups and de facto authorities (AGDAs), in order to improve the protection of civilian populations.

II. Basis, Purpose and Objective

Geneva Call has established its presence in Sudan in 2021 operating in strengthening the respect of humanitarian norms and principles by armed groups and de facto authorities, in order to improve the protection of civilians. To ensure safe and efficient travel in the field for its team members, Geneva Call Sudan needs to buy 3 cars for the Sudan mission.

III. Description of the vehicle.

Product Specification 2 TOYOTA Double Cabin Pick up
Model CodeDouble Cabin Pick up
Model year2019 – 2023
Drive4×4
TransmissionAutomatic preferred
Number of doors4
ColourWhite is preferred
Fuel TypeDiesel
Seat beltOn the front and rear seats
AirbagDriver and passenger
Product Specification1 TOYOTA Hard-top Land cruiser
Model CodeHard top land cruiser
Model year2019 – 2023
Drive4×4
TransmissionAutomatic preferred
Number of doors5
ColourWhite is preferred
Fuel TypeDiesel
Seat beltOn all seats both the front and rear seats
AirbagDriver and passenger

IV. List of Accessories

  • Power door locks – Power windows
  • Spare wheel support
  • Air conditioning + heating
  • Front and rear mudguards
  • Standard tool kit + jack

The place of delivery will be at Geneva Call office Port Sudan.

V. Supplier Requirements

All of the following skills and abilities are required:

a. The supplier must hold an independent position and in particular not be an employee of any government, Geneva Call or a direct partner of Geneva Call, nor at any time employed by these institutions in the last 5 years.

b. The supplier must have proven experience in providing the appropriate elements but also in ensuring potential maintenance of the equipment.

VI. Calendar   

Tender Issue Date: July 25, 2024
Deadline for receipt of questions: August 15, 2024
Deadline for receipt of proposals: August 30, 2024 at 5 p.m.
Anticipated Supplier Selection Date: September 20, 2024

VII. Evaluation of tenders

The criteria for evaluating the tenders and making the final selection are as follows:

–              Technical compliance with requirements

–              Delivery time

–              Warranty offered

–              Administrative compliance

–              Proposed cost

VIII. Submission procedure

Applicants must submit two separate proposals, namely the financial proposal and the technical proposal no later than August 30, 2024 at 5 p.m.

The technical proposal must consist of the following documents and be submitted to the following email address: rfp@genevacall.org:

  1. A detailed description of the vehicle + photos;
  2. The time of delivery;
  3. A description of potential maintenance services and warranty period;
  4. Administrative documents (tax number, bank account details, proof of registration, etc.)

The Financial proposal must be submitted to the following email address: rfpfinance@genevacall.org 

  1. Vehicle price;
  2. Payment terms;

IX. Validity of offers

The offer must be valid for a period of ninety (90) days from the date of the published response.

X. General conditions of the call for tenders

  1. The call for proposals is not and should not be considered as an offer from Geneva Call.
  2. All responses must be received by the date and time indicated above.
  3. All proposals will be considered binding offers. The prices offered must be valid for the entire period indicated above.
  4. All allocations will be subject to the contractual terms of Geneva Call and will be subject to the availability of donor funds.
  5. Geneva Call reserves the right to accept or reject any proposal or to cancel the tender process at any time and has no liability to the organisations submitting proposals for such rejection or cancellation of the tender.
  6. Geneva Call reserves the right to accept all or part of the proposal when the grant is awarded.
  7. All information provided by Geneva Call in this call for tenders is provided in good faith. Individual elements are subject to change at any time, and all bidders will be notified of any changes. Geneva Call is not responsible for the use of the information provided by the bidders or for any claims arising therefrom.
  8. Geneva Call reserves the right to require any bidder to enter into a non-disclosure agreement.
  9. The tenderers are solely responsible for paying all costs, of any nature whatsoever, that may be incurred by the tenderer or by third parties in connection with the response. All responses and supporting documents will become the property of Geneva Call, subject to any claims of confidentiality regarding the response and supporting documents, which have been clearly marked as confidential by the Bidder.