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REQUEST FOR PROPOSAL – CANDIDATES TESTING PLATFORMS

1.             RFP Objective

Geneva Call is soliciting proposals from qualified service providers to provide assessment platforms and administer a written test as part of Geneva Call’s hiring process. The selected vendor will be responsible for coordinating with applicants, administering the tests, analysing the results, and providing a comprehensive summary of the assessments completed. Geneva Call is operating in the following countries: Afghanistan, Belgium, Burkina Faso, Colombia, DRC, Iraq, Myanmar, Philippines, Sudan, South Sudan, Switzerland, Syria, Thailand, Ukraine & Yemen.

2.             RFP Calendar

The timeline for the RFP process is below. While we do not anticipate any changes to this timeline, Geneva Call reserves the right to adjust the timeline as needed.

ActionDate
RFP Issue DateFriday, 10 November 2023
Deadline for Receipt of QuestionsFriday, 1 December 2023
Deadline for Receipt of ProposalsFriday, 15 December 2023
Vendors Presentations Anticipated DateTuesday, 16 January 2024
Vendor Selection Anticipated DateFriday, 26 January 2024
Start date of operational servicesFebruary 1, 2024

3.           Proposal Submission Address

Please send your proposal in two separate parts to the address below no later than 15 December 2023.

(1) Financial outline for the bid

(2) Bid proposal with relevant technical details

The bids can be sent by email or by post.  Please note financial bids should not be included in the bid proposal document.

GENEVA CALL

Ms. Marcela Saxlund

47 chemin de la Chevillarde, CH-1224 Chêne-Bougeries Geneva – Switzerland.   

MSaxlund@genevacall.org

The financial proposals should be sent to rfpfinance@genevacall.org email address and the technical and service details to rfp@genevacall.org, with Ms. Saxlund in copy.

4.           Bid Validity

Proposals are expected to be binding for ninety (90) days from the published response date. Please see RFP attached for more details.

5.           RFP Terms & Conditions

  1. The Request for Proposals is not and shall not be considered an offer by Geneva Call.
  2. All responses must be received on or before the date and time indicated on the RFP. Responses must be made in two separate submissions, one being the financials of the proposed bid and the second representing the technical / service details of the bid.
  3. All proposals will be considered binding offers. Prices proposed must be valid for the entire period provided by the respondent.
  4. All awards will be subject to Geneva Call’s contractual terms and conditions contingent on the availability of donor funding.
  5. Geneva Call reserves the right to accept or reject any proposal or cancel the solicitation process at any time and shall have no liability to the proposing organisations submitting proposals for such rejection or cancellation of the request for proposals.
  6. Geneva Call reserves the right to accept all or part of the proposal when the award is provided.
  7. All information provided by Geneva Call in this RFP is offered in good faith. Individual items are subject to change at any time, and all bidders will be provided with notification of any changes. Geneva Call is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  8. Geneva Call reserves the right to require any bidder to enter a non-disclosure agreement.
  9. The bidders are solely obligated to pay for any costs, of any kind whatsoever, which may be incurred by the bidder or any third parties, in connection with the Response. All responses and supporting documentation shall become the property of Geneva Call, subject to claims of confidentiality in respect of the response and supporting documentation, which have been clearly marked confidential by the bidder.

6.           Attachments

ANNEX I – Request for Proposal minimum requirements.

ANNEX II

In the attached excel file, you will find pertinent information located in the first tab titled “Information to Provide Vendors.”

Kindly review the attached document and respond to the inquiries provided in the following tabs:

Vendor Background
Size and structure
Team members
Mission and values
Relevant experience
Implementation strategy
Testing capabilities
Implementation strategy
Security and compliance
References / testimonials
Pricing and cost breakdown
Vendor Queries

Should you wish to send the answers in a different format, please feel free to do so.